Holiday Homes E-Sampada FAQ

Holiday Homes E-Sampada Portal FAQ

Central Government Holiday Home and CPWD Guest House E-Sampada Portal

I. ELIGIBILITY AND ENTITLEMENTS

1. What is General Pool Residential Accommodation or Government residential accommodation [GRA].

General Pool Residential Accommodation [GPRA] means Central Government residential accommodations under the administrative control of the Directorate of Estates in Delhi and at 39 stations outside Delhi like Kolkata, Mumbai, Chennai, Chandigarh etc. Allotment of GPRA is governed as per provisions of the Central Government General Pool Residential Accommodation Rules, 2017 and executive instructions issued there under from time to time.

2. Who is eligible to apply?

All Central Government employees who are working in the offices, which have been specifically declared eligible for General Pool, are entitled for allotment of accommodation from General Pool.

3. What is eligible zone for applying GPRA?

The entire area of NCT of Delhi is eligible zone for allotment of GPRA in Delhi. For other cities, the city limits of a particular city or area declared by the regional offices of the Directorate of Estates or CPWD is considered for allotment.

4. How is the eligibility decided for GPRA in case of different Central Government offices within Delhi?

A Central Government office which fulfils the following requirements may make an online application in duplicate to the Directorate of Estates for allotment of accommodation in Delhi after obtaining approval of the Joint Secretary of the Ministry concerned:
(a) the location of the office in Delhi has been approved by the Cabinet or Cabinet Committee on Accommodation;
(b) the office is a part and parcel of the Secretariat of a Ministry or an attached or subordinate office of a Ministry or a Department of the Government of India;
(c) the staff is paid from the Consolidated Fund of India; and
(d) the office is situated within the limits of the National Capital Territory of Delhi.

5. How is the eligibility decided for GPRA in case of different Central Government offices located in places other than Delhi?
A Central Government office in places other than Delhi which fulfill the following requirements may make an online application in duplicate to the Directorate of Estates for grant of eligibility for accommodation after obtaining the approval of the Joint Secretary of the Ministry concerned:
a. the office is a part and parcel of the Secretariat of a Ministry or an attached or subordinate
b. the staff is paid from the Consolidated Fund of India;
c. the office is within the municipal limits of the city or town;

6. Whether the employees and officers of offices having Departmental residential accommodation constructed by the Departments on their own, are also eligible for general pool residential accommodation or not?

The employees and officers of offices having their own Departmental pool residential accommodation are also eligible for general pool residential accommodation. However, to avail GPRA they have to submit a certificate from their office stating that ‘no junior to the applicant has been given in turn’ allotment from the Departmental Pool. Certificates which do not specifically mention the preceding term will not be accepted.

7. What are the entitlements for various types of residential accommodation?

The General Pool Residential Accommodation has been classified in 11 categories (excluding Hostel accommodation) as per Rule 8 of the Central Government General Pool Residential Accommodation Rules, 2017. The entitlement of an applicant for a particular type is determined with reference to the level in the pay matrix drawn by the applicant in his/her present post held in the Government of India at the time of application.

The eligibility for entitlement as per the level in the pay matrix of various types of accommodation is as under:

TABLE I

TYPE OF RESIDENCES (1)	EXISTING GRADE PAY/ BASIC PAY (2)	LEVEL IN THE PAY MATRIX (3)
I	Rs.1300, Rs.1400, Rs.1600, Rs.1650 and Rs.1800	1
II	Rs.1900, Rs.2000, Rs.2400 and Rs.2800	2, 3, 4, 5
III	Rs.4200, Rs.4600 and Rs.4800	6, 7, 8
IV	Rs.5400 to Rs.6600	9, 10,11
IV (S)	Rs.6600	11
V-A [D II]	Rs.7600 and Rs.8000	12
V-B [D I]	Rs.8700 and Rs.8900	13, 13A
VI A [C II]	Rs.10,000	14
VI B [C I]	Rs.67000 to Rs.74999	15 (Index numbers 1 to 4 in the level)
VII	Rs.75000 to 79999	15 (Index numbers 5 to 8 in the level), 16
VIII	Rs.80000 and above	17, 18

HOSTEL ACCOMMODATION

TYPE OF HOSTELS (1)	EXISTING GRADE PAY/ PAY SCALE (2)	LEVEL IN THE PAY MATRIX (3)
Single suite (without kitchen)	Rs. 4200 and above	Level 6 and above
Single suite (with kitchen)	Rs. 4200 and above	Level 6 and above
Double suite	Rs. 5400 and above	Level 9 and above
Working Girls Hostel	All lady employees without limit of emoluments shall be eligible	All lady employees without limit of emoluments shall be eligible

8. What is the date of priority inter-se seniority for lower types of accommodation (Type I to IV)?

The date of priority in respect of type I to type IV accommodation shall be determined on the basis of the date of joining of the employee in the Central Government service and the eligibility for the type of accommodation shall be decided as per their level of the applicant in the pay matrix:

Provided that an applicant under this category shall be allowed to bid for one type lower accommodation than the type eligible for such.

9. Does any benefit is given to applicant for serving at the same station for a long period?

In respect of type I to type IV, an applicant who has served continuously at a particular station for a period of five years shall, on each such completion of five years as on 1st January of the year, be given one-year edge over and above his date of joining in the Central government service, for the purpose of calculation of his date of priority in the waiting list.

10. What is the date of priority for higher types (Type IV(Special) and above) of accommodation and how the inter-se seniority of these types will be determined?

(a) The date of priority in respect of type IV(S) and above accommodation shall be determined on the basis of the date from which the applicant has been continuously eligible for the type of accommodation as per the level of the applicant in the pay matrix.
(b) The inter-se seniority for the type IV(S) and above accommodation shall be considered on the basis of the following factors, namely: –

(i) where the priority date of two or more applicants is the same, the applicant having a higher level pay in the level shall be senior in the waiting list;
(ii) where the date of priority and the pay in the level of two or more applicants are the same, the applicant who has joined the Central Government service earlier shall be senior in the waiting list; and
(iii) where the date of priority, pay in the level and the date of joining the Central Government service of two or more applicants are the same, the applicant retiring earlier may be accorded priority over the applicant retiring later.

(c) The inter se seniority of applicants in the rank of Secretary and Additional Secretary to the Government of India shall be determined as per the civil list published for each service on the basis of their date of joining the Government of India at Delhi subject to the condition that no junior batch applicant of the same service or no junior applicant of the same batch and of same
service shall get priority over his senior batch applicant or senior applicant in the same batch:

(d) Where the date of joining is the same, the applicant retiring earlier may be accorded priority over the officer retiring later:

(e) In respect of all other services other than the All India Services (AIS), the inter se seniority of applicants shall be determined on the basis of their date of joining the Government of India, irrespective of their place of posting and service or batch.

(f) The applicants entitled for type V and above accommodation shall also be eligible to apply for
accommodation below their entitlement subject to the condition that such accommodation shall
not be below type IV Special accommodation.

(g) The applicants eligible for type VA(D II) and Type IV (S) shall also be eligible to apply for type IV accommodation:

(h) Where type V and type VI accommodation has not been classified as type VA and type VB or type VIA and type VIB, as the case may be, all eligible applicants for type V and type VI shall be grouped together in their respective types.

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Allotment procedure of GPRA

11. What is the general procedure for allotment of General Pool Residential Accommodation (GPRA)?

Allotments are made to allottees based on a “UNIFIED WAITING LIST” for particular type of accommodation. In this „Unified Waiting List‟, the applicants applied for initial as well as change of accommodation are clubbed together and allotments are made based on their date of priority or inter-se seniority as applicable. Two type of allotments can be made to an applicant in each type of accommodation, i.e., initial and one change (if applied) in same type. This is done by Automated System of Allotment.

12. How to apply for GPRA in Delhi?

Applications for allotment of houses are accepted “Online” only.

• The applicants should apply “ONLINE” through “AUTOMATED SYSTEM OF ALLOTMENT” [ASA] for entitled type of accommodation as per Rule 8 of the CGGPRA Rules, 2017 [see ENTITLEMENTS AND ELIGIBILITIES – Q. NO.7] in Applicant Profile on the website of the Directorate of Estates after regular appointment/ joining on transfer at the place of posting in the Ministries /Departments /offices of the Government of India and other organisations, declared eligible for GPRA.
• Applicants are required to fill up login ID request form in the Automated System of Allotment in eSampada of website of the Directorate of Estates (www.eSampada.mohua.gov.in) and mobile app “eSampada”.
• On filling up of Applicant Profile an ID and a password is generated and displayed on screen and subsequently is sent to the applicant through email or SMS.
• Using this login ID and Password, an applicant shall login to his account and update the Applicant Profile.
• Administrative Division of all eligible offices for general pool residential accommodation (gpra) in Delhi / other places shall verify online DE-II Form of the applicant of their office online in eSampada.
• On acceptance of DE-II / Applicant Profile by Directorate of Estates online during a month, the applicant will be included in the waiting list of next month for all eligible types of accommodation.
• The applications received upto the last day of the month are included in the Waiting List of the subsequent month.
  The applicant may submit online his/her preferences of houses in eSampada and make required changes in his/her preferences/choices etc., as and when required, online.
• After allotment of accommodation is made to an individual during a month, the allotment letters will be received by the allottees online and individual allottee shall submit his acceptance online within a period of 8 days by filling up of the Acceptance Form available in eSampada.
• On verification and acceptance of the Acceptance Form of the allottee by the eligible office, an authority slip and a licence fee bill will be generated automatically, which will go online to the allottee, concerned Service Centre of CPWD, DDOetc.
• On physical occupation of the allotted accommodation by the allottee, a revised licence fee bill will be automatically generated and send online to the account of the allottee, DDO of the concerned office etc.

[A flow-chart of the procedure may kindly be seen at Annexure-I].

 

13. How allotment letter and authority slip to get an accommodation are issued and where to get it?

After allotment of accommodation is made to an individual during a month, the allotment letters will be receivedby the allottees online and individual allottee shall submit his acceptance online in his/her profile by filling up of the Acceptance Form available in eSampada. On verification and acceptance of the Acceptance Form of the allottee by the eligible office, an authority slip and a licence fee bill will be generated automatically, which will go online to the allottee, concerned Service Centre of CPWD, DDO etc. On receipt of Physical Occupation Report of the allotted accommodation by the allottee, a revised licence fee bill will be automatically generated and send online to the account of the allottee, DDO of the concerned office etc.

14. While taking possession of the quarter from the CPWD Service Centre, what precautions should be taken?

(a) The allottee should count each and every item of fitting/ furnishing provided in the flat to avoid inconvenience at later stage.
(b) Each deficiency should be brought out to the notice of the CPWD/ other maintenance agency staff under acknowledgement.
(c) She/he should put his own lock in the house.
(d) She/he should obtain Physical Occupation Report, duly signed by him and theJunior Engineer, CPWD.
(e) She/he should approach MCD/ NDMC/ Electricity/ PNG authority concerned to secure water, electricity and gas connections for the allotted house.
(f) Rent shall be charged from the date of occupation of the accommodation or the 8th day from the date of the allotment letter, whichever is earlier. However, licence fee shall be charged from the date of handing of the accommodation to the allottee/ physical occupation in cases where the CPWD certifies that accommodation was not fit for occupation and as a result thereof the officer could not occupy the accommodation within the prescribed period.

15. What is the procedure for change of accommodation?

The application for change of accommodation is entertained in the same type only. Only one change is permissible in a particular type of accommodation. The allottee desirous of change is required to submit an application “Online” in the prescribed form and get the online change form verified from his/her office online in eSampada. The ASA will be updated every month and the applicant may be able to give preferences for areas “Online” during the bidding period for particular type of accommodation.

16. In how many days a allottee has to vacate the previous accommodation on acceptance of change allotment?

On receipt of allotment letter for change of accommodation, the allottee is required to convey his acceptance within a period of 8 days from the date of issue of the allotment letter and to vacate the previous accommodation in his possession within a period of 30 days from the date of occupation of the new accommodation.

Failure to vacate the previous accommodation within the prescribed period results in cancellation of allotment with penal consequences such as charging of damages, eviction proceedings under the Public Premises Act.
In certain cases of double occupation, allotment of both the houses is liable to be cancelled.

17. Can an applicant seek reconsideration of allotment offered?

Request for reconsideration in cases of non-acceptance of allotment within the specified time is considered by the Directorate of Estates if an application for reconsideration is made before the next bidding cycle, in the following cases:

(a) intervening Gazetted holidays during the eight days period;
(b) delay in forwarding of prescribed acceptance form from the office concerned;
(c) the allottee on official tour during the acceptance period;
(d) other valid reasons provided by the allottee;
(e) the allotted accommodation is occupied by another allottee;
(f) the allottee is unwilling to pay the pending dues of the previous occupants relating to electricity or water, etc.

What are the locations of Holiday Homes and Touring Officers Hostels ?

• All information regarding locations of Holiday Homes and Touring Officers Hostels may kindly be seen on the website of eSampada i.e. esampada.gov.in.

How is booking done for Holiday Homes / Touring Officers Hostels?

Ordinarily, the booking is released on ‘first-come first-serve’ basis in terms of booking ID No. generated after submission of online application in the website holidayhomes.nic.in.

Priority shall be given in the following order:

• Sitting Member of Parliament
• Serving Central Govt. Employees
• Retired Central Govt. Employees
• Serving/Retired employees of State Governments/Union Territories/Central PSUs/Autonomous/ Statutory bodies employees
• Others

In Touring Officers Hostels priority shall be given to serving Central Government officials who are on official tour. Member of Parliament shall be given priority over others subject to availability of accommodation on the date of receipt of request by the Allotting Authority.

How is booking done for Holiday Homes / Touring Officers Hostels? What is the time limit for submission of online application for Holiday Homes / Touring Officers Hostels ?

• Serving Central Government employees can apply online within 60 days from the Check-in-date.
• Retired Central Govt. Employees can apply online within 15 days from the Check-in-date.
• Serving/Retired employees of State Govts. /Union Territories/ PSUs/ Statutory/ Autonomous Bodies under the Central/State/UT can apply within seven days from the Check-in-date.

What are the charges and terms and conditions for booking the Holiday Homes / Touring Officer’s Hostels ?

• For all details regarding charges and terms and conditions for booking the Holiday Homes / Touring Officer’s Hostels may kindly be seen from holidayhomes.nic.in. – Central Government Holiday Home Rates